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Being a project manager, in the adventurous and diverse land of business, requires the mastering of a broad spectrum of skills, including having great human relations, excellent research and planning competence, resourcefulness in task delegation, readiness in foreseeing difficulties, calmness in troubleshooting and efficiency in negotiating. When managing just one project at a time, things may run smoothly and without too many complications and it is simpler to keep things on track and oversee the project’s life cycle. But what happens when you are managing many projects at the same time, or when remotely managing a project?

Project managers and IT teams dealing with multiple projects at the same time cannot rely simply on their memory to keep track of things, monitor operations, oversee workflow, delegate tasks and organize teams. On the other hand, relying on vast threads of emails is proven to be a recipe for disaster.  

The sleek and successful execution of a project requires information and documents to be written and shared, deadlines to be defined and communication between team members to supported and facilitated. Thankfully, some great online project management tools exist to improve your IT capabilities.

Project Management Tools

Project management tools are online applications, systems and services for both working and collaborating on projects, especially designed for project managers and IT teams to accommodate the demands of every project, regardless of their size or duration.

Usually, these IT project management tools simulate real-time workplace environments allowing team members, partners and other stakeholders to follow every step of the project during its implementation. Commonly, they provide an overview of all projects or each project’s development as well as the details about each day’s work completed in order to keep all stakeholders on the same page.

The most efficient IT project management tools help teams handle typical problems, such as missed deadlines by automatically rescheduling tasks, generate reports that provide useful insight while many also track time spent on a project and manage contracting, invoicing and billing processes and even accommodate file storage demands.

How Project Management Tools Work

IT teams and project managers can benefit greatly from such tools to break complex projects into component parts, such as milestones, tasks and subtasks helping to redirect resources as needed. Furthermore, these platforms allow employees, contractors and even clients to share documents, sign off on plans, log activity and meet deadline dates. This way, team members can easily track the stages of a task’s development that provides important insight and serves to avoid missing deadlines or delaying delivery, providing crucial time to foresee problems before they occur and revise and amend them accordingly.

The Benefits of Using Project Management Tools

Using IT project management tools is proven to be a very useful asset to improve your IT functionality, combining the minimum of time invested with maximum efficiency. These online systems come in very handy for centralizing tasks, scheduling procedures that happen around project work, facilitating communication among peers and are highly reliable. They provide easy and fast access to information, through timetables and charts that can be very valuable in terms of catching up and overseeing work flow and productivity.

To this end, Clarizen offers a vast variety of tools for choosing among and accommodating your exclusive needs and demands. It provides a highly comprehensive work management and project management platform that connects tasks, projects and conversations, offering a range of diverse tools ideal for IT teams and enterprise organizations, including apps that are simple to navigate and quick to set up. Clarizen’s accurate methodology and highly collaborative platform can become your right hand in project management, ensuring the smooth and successful operation of each and every project you take charge of.