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Enterprise project management is intensely demanding work. Keeping track of dozens of project tasks, team members and other stakeholders can be overwhelming, even when a project is progressing well. Fortunately, if you develop the right approach to your work, you can stay on top of any project, no matter how large or complex. Let’s take a look at some of the most beneficial habits of project managers in the enterprise space, and how you can incorporate them into your weekly routine.

Check in With Key Stakeholders

It’s easy to get buried in the details of project tasks, budget reports, travel itineraries and the countless other details that you need to deal with every day. Unless you make a p5 things enterprise project managers need to do every weekoint of coming up for air and communicating with your customers or senior leaders, you can create uncertainty about how you’re managing the project. That’s why it’s so important to build your calendar around weekly checkpoints with your key stakeholders. If possible, try to schedule a recurring 15- or 30-minute weekly meeting with each project’s steering committee, executive sponsor or other top decision-makers. Not only will these weekly chats keep everyone comfortable with your management style, they’ll give you an opportunity to get advance warning on new issues, requirement changes or other critical information that you might not otherwise get until it’s too late.

Get Progress Reports from Team Members

Just as you need to provide status updates to senior stakeholders, effective project management requires that you get progress updates from each team member on at least a weekly basis. Even the most capable workers can forget to pass along important information if they’re left to do it on their own. You’re much less likely to get blindsided if you ask direct questions about the progress of project tasks and deliverables.

Provide Feedback to Your Team

As any successful project manager knows, if you ask for information from your team, you should provide feedback on the responses you get. Whether your project is right on track or falling behind, it’s important to let your team know that you’ve listened to their status reports and know how to work the information into the project plan. Even if the news you get isn’t good, try to keep your feedback positive—your team members aren’t likely to make an extra effort if you spend your time assigning blame or rehashing old mistakes.

Review Project Risks

Risk management is an essential, and increasingly visible, aspect of enterprise project management. Whether you do it in a meeting with other stakeholders or complete the review on your own, be sure that you take time each week to evaluate the risks you’ve identified for your project. The sooner you know that trouble is brewing, the easier it will be to get your project back on track.

Review Key Metrics

Enterprise project managers can’t afford to wait until a project is complete to figure out whether it went over budget or missed a key deadline. Every week, take a look at key performance indicators like task completion, team member utilization, budget performance and timeline performance. In addition to helping you identify issues in their early stages, this habit will leave you well prepared to answer unexpected questions you may get from your stakeholders.

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Preview: Gartner Market Guide for Adaptive Project Management & Reporting

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In the Gartner Market Guide for Adaptive Project Management & Reporting guide, Gartner, Inc. provides recommendations and evaluation criteria for executives and PMO leaders assessing Project and Portfolio Management (PPM) solutions. This guide outlines the adaptive project management and reporting process flow as well as a market review of current providers in the following categories:

  • - Existing pure-play PPM providers
  • - Collaborative work management (CWM) providers
  • - Enterprise agile planning (EAP) providers
  • - Technology Platform providers from other markets

The guide provides insight into how well a product or service fulfills certain functional capabilities – with a forward-looking market direction and analysis provided.

In the report, Gartner, Inc. mentions/states that “by 2024, 50% of all program and portfolio management (PPM) leaders will integrate complementary technologies to enable portfolio decision making and adaptive work management for digital business evolution.”

Clarizen offers a complete solution that connects work across the enterprise, turning ideas into strategies, plans, and action. With Clarizen, organizations can work the way they want to work and have real time visibility across all workstreams in their portfolio. This keeps teams focused on the things that matter, provides the real-time information needed to make more accurate and timely decisions, and delivers results faster to meet and even exceed company goals and customers’ expectations.

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