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Despite widespread agreement on the importance of workplace collaboration tools, some organizations have been slow to take steps that would facilitate greater collaboration across their project teams. The most effective way to increase collaboration, of course, is introducing a cloud-based collaboration solution like Clarizen. While adding an online collaboration tools might involve some initial changes to a company’s existing business processes, the changes will begin to pay off almost immediately in a wide variety of areas.

Here’s a look at five ways an online collaboration solution can help your organization’s project teams work more efficiently and effectively.

online collaboration tools
Better Communication

One of the most significant risks to any project team is that team members might miss out on critical information during the project. At the enterprise level, where teams are typically large, complex and geographically distributed, it’s very easy for someone to miss an email or forget to include a remote team member on a meeting invitation. Collaboration tools help team members stay in closer contact throughout a project, reducing the chances that someone could miss out on an important update.

Reduced Downtime

Online collaboration tools eliminate unnecessary delays that can arise when team members have to wait for someone to update, send or move a document before work can continue. Clarizen provides a centralized location for all project documentation, allowing team members to see the most up-to-date project plans, requirements documents and other key information in real time.

Increase your business agility with Clarizen’s project management software
Increased Engagement

People work harder when they feel good about what they’re doing. Employee engagement—the degree to which employees give extra effort in their work—typically increases after an organization implements an online collaboration solution. Collaboration tools improve workplace morale by bringing people closer together and eliminating factors than can alienate team members, like wasted effort and breakdowns in communication.

Improved Decision-Making

No one can make a good decision based on incomplete information. Unfortunately, project managers and team members are often asked to do exactly that, especially at critical moments when decisions need to be made quickly. Collaboration software allows project managers to base their decisions and recommendations on the most current information, and to gather input from team members who might otherwise have been unable to participate in the discussion.

Higher Quality Deliverables

The ultimate measure of a project team’s performance is the quality of its final deliverables. By facilitating better communication, more efficient work and more informed decisions, collaboration tools can dramatically increase the chances that a project team will achieve its objectives on time and on budget. Higher quality deliverables make for happier customers, more referrals and increased revenue, allowing an organization to see the return on its collaboration investment directly on its bottom line.


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Preview: Gartner Market Guide for Adaptive Project Management & Reporting

Pick a PPM solution with the best capabilities to match your unique needs


In the Gartner Market Guide for Adaptive Project Management & Reporting guide, Gartner, Inc. provides recommendations and evaluation criteria for executives and PMO leaders assessing Project and Portfolio Management (PPM) solutions. This guide outlines the adaptive project management and reporting process flow as well as a market review of current providers in the following categories:

  • - Existing pure-play PPM providers
  • - Collaborative work management (CWM) providers
  • - Enterprise agile planning (EAP) providers
  • - Technology Platform providers from other markets

The guide provides insight into how well a product or service fulfills certain functional capabilities – with a forward-looking market direction and analysis provided.

In the report, Gartner, Inc. mentions/states that “by 2024, 50% of all program and portfolio management (PPM) leaders will integrate complementary technologies to enable portfolio decision making and adaptive work management for digital business evolution.”

Clarizen offers a complete solution that connects work across the enterprise, turning ideas into strategies, plans, and action. With Clarizen, organizations can work the way they want to work and have real time visibility across all workstreams in their portfolio. This keeps teams focused on the things that matter, provides the real-time information needed to make more accurate and timely decisions, and delivers results faster to meet and even exceed company goals and customers’ expectations.

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Buyer’s guide to project management software
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